Notice of AGM 2023

Our 153rd Annual General Meeting will be held on Thursday 27 April 2023 at the Market Harborough Theatre at 11.00am.

It will be an opportunity for you to meet our directors and new Chief Executive Iain Kirkpatrick, hear first-hand how we prospered in 2022 and about our plans for the future.

Over a buffet lunch, you can visit our Thrive exhibition to find out more on our Charitable Foundation, fundraising and community activities. Members of our team will be available to discuss our projects with you and answer any questions you may have.

Vote online or at the meeting

If you haven’t already, we encourage you to vote online. Details on how to vote have been sent to you in your AGM pack, either by post or email. You have up until midnight on Tuesday 25 April 2023 to have your say. If you require any help please email customersfirst@mhbs.co.uk or call 01858 412412.

Alternatively if you would like to attend the meeting and cast your vote please email us at registration@mhbs.co.uk by Thursday 20 April 2023. It will be a pleasure to see all of our members, please note spaces are limited and will be allocated on a first come first served basis.

Questions for our Board of Directors 

We welcome questions for the Board from our members. These can be submitted to asktheboard@mhbs.co.uk by Thursday 20 April 2023. Both questions and answers will be displayed here on our website after the meeting has taken place.

All voting results and key meeting information will also be published here. 

Thank you in advance for taking the time to vote. 

Michael Thomas, Chair

Here you can view our Society magazine, including the Society’s Summary Financial Statement. 

Your Society magazine
including Summary Financial Statement

A. To receive the Auditors’ Report

B. Resolutions for approval 

Ordinary resolutions

1. To approve the Directors’ Report, Annual Accounts and Annual Business Statement for the year ended 31 December 2022.

2. To approve the Directors’ Remuneration Report

3. To appoint BDO LLP as Auditors 

Special Resolutions

4. To consider, and if thought fit, approve amendments to the Society’s Memorandum as set out in the Notice of AGM

5. To consider, and if thought fit, approve amendments to the Society’s Rules as set out in the Notice of AGM

Election of the Directors

6. To elect Jonathan Michael Fox

7. To elect Iain Kirkpatrick

8. To elect Andrew David Merrick 

9. To re-elect Michael Alan Thomas

10. To elect Nala Worsfold  

The agenda for this year’s AGM contains proposals to amend the Society’s Memorandum Memorandum and the Society’s Rules.

The Memorandum and Rules are our main constitutional documents and set out the principles and basis on which the Society is governed. We note in particular that the Society’s existing Rules are largely based on the Building Societies Association’s (BSA) Model Rules.

Under Resolutions 4 and 5, we are proposing to update both the Memorandum and Rules to add provisions which reinforce the Society’s commitment to environmental and social matters. As a result of these updates, the paragraphs of the Memorandum, and the Rules, are proposed to be re-numbered.

In addition, under Resolution 5, we are proposing to update the Rules:

• to remove legacy provisions surrounding the maintenance of insurance;
• to make the Rules gender neutral; and
• to make a small number of minor typographical and clarificatory changes.

A summary, together with further detail, of the specific changes can be found below.

Proposed changes to Society Memorandum and Rules

The Board believes that the proposed changes to the Memorandum and Rules will benefit the Society and its members as a whole and recommends that members vote FOR the adoption of the proposed Memorandum and Rules. It is intended that, if the proposed alterations to the Memorandum and Rules are agreed, they will take effect (subject to registration by the Financial Conduct Authority) on 10 August 2023.

Savings Terms and Conditions change – The AGM pack includes details of planned changes to our General Savings Terms and Conditions. You can find an outline of these changes by visiting our Savings terms and conditions page.